Events
An Event in DonorPoint is an activity that donors register for. The Event record defines the event’s dates, location, and capacity. Registration is handled through one or more Event Packages — Item types that serve as registration tiers.
Event Setup
- Navigate to Activities → Events in the sidebar
- Click Create and enter the event name, start/end dates, location, and registration capacity
- Add Event Packages to define the registration options available to donors
- Add the Event Packages to a Form so donors can register
Event Fields
| Field | Description |
|---|---|
| Name | Event display name |
| Start / End Time | Event date and time |
| Location | Venue name and address |
| Registration Limit | Maximum total registrations across all packages |
| Description | Event description shown in the admin |
Event Tabs
| Tab | Content |
|---|---|
| Overview | Registration count, capacity, and revenue summary |
| Definition | Core event fields |
| Packages | Event Package items for this event |
| Agenda | Multi-track agenda sessions |
| Ticketing | Ticket template configuration |
| Seating | Table and seat management |
| Registrations | All registrations for this event |
| Reports | Event-specific reports |
Attendees
The Registrations tab shows all Event Registration records — one per attendee (not per transaction). When a donor purchases a table-of-10 package with 10 Additional Contacts, 10 registration records are created.
Managing Events
Check-in: Event registration records have an attendance status (Expected, Attended, Absent). Update status from the registration record or in bulk from the Registrations tab.
Waitlist: When the registration limit is reached, additional registrations can be placed on a waitlist if configured.
Calendar Invites: DonorPoint can send calendar invite attachments with the confirmation email. Configure on the Event’s Ticketing tab.
Add-to-Calendar links in emails: Receipts, confirmations, and reminder emails can include one-click “Add to Calendar” links for Google Calendar, Outlook.com, Office 365, and a downloadable .ics file (which works for Outlook desktop, Apple Calendar, and most other native clients). Drop #{EVENTADDTOCALENDAR(<eventId>)} into the email body and DonorPoint emits a styled link block that covers every major calendar client. See Merge Tags Reference for the full list of calendar tags.
Quick test: When viewing an Event edit page with a start time set, the right-hand sidebar shows four “Add to …” links you can click to verify each calendar deeplink works in your own calendar client before deploying email templates that reference them.